A Banquet Event Order (BEO) is the master run sheet for a catered event — a single document that tells your kitchen and front-of-house everything they need to execute: the timeline, the menu, the bar, the staffing, the allergens and the logistics. It's the reference everyone checks on service day.
What to include on a BEO
- Event snapshot — date, guest count, service style, venue and occasion.
- Timeline — load-in, guest arrival, food service and breakdown times.
- Menu — every dish grouped by course, exactly as served.
- Bar & beverage — service style, tiers offered and bartender count.
- Staffing — the crew with roles, call times and hours.
- Allergies & dietary — counts and specific guest notes, front and center.
- Setup & logistics — venue access, rentals, restrictions and instructions.
Why the BEO matters
Everything the client agreed to lives in different conversations — emails, a proposal, a phone call. The BEO pulls it into one place so the team isn't guessing. A missed allergy note or a wrong service time is the kind of mistake a good BEO prevents.
Generate it instead of writing it
Because a BEO is just a view of the event, it can be assembled automatically from details you've already captured — the brief becomes the timeline, the costed courses become the menu, the bar plan and staff assignments fill themselves in. In Savrsoft, one click produces a complete, current BEO PDF, and re-generating it after a change takes seconds.
Do all of this in one app
Savrsoft costs recipes, plans menus, sends proposals, tracks stock and shows your profit on every event — with a 14-day free trial.
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