One record for the whole event, not five disconnected tools
Every catered event is the same job repeated: quote, confirm, cost, staff, execute, invoice. Most caterers run each step in a different tool — a spreadsheet for pricing, email for the proposal, a separate app for invoices — and re-enter the event into each one. The event that gets quoted, the one that gets cooked, and the one that gets billed drift apart, and the margin leaks out of the gaps.
Savrsoft is one record from enquiry to final payment. The costed menu feeds the proposal, the approved proposal becomes the invoice, RSVPs update the count and the shopping list at once, and staffing, seating and the BEO all read from the same event — so nothing is entered twice and the numbers always agree.
What you get
Everything below is included — one app, one price.
Proposals with online approval
Send a branded proposal; the client approves and pays a deposit online.
Costed menus & AI
Build menus by course with AI help; every dish is priced against your ingredient book.
Guest RSVP & meal choice
Collect attendance, meal selections and dietary needs; get exact plate counts.
Seating & floor plan
Drag tables into place, set seats, and print a floor plan for the venue.
Staffing & run sheets
Assign crew, set call times, and generate a Banquet Event Order for the team.
Per-event P&L
Food, labor, rentals and bar costed automatically — margin before you commit.
The event lifecycle inside Savrsoft
- Enquiry. Requests arrive from your online order form or are added by hand as inquiries to quote.
- Proposal. Send a branded proposal with menu and per-head pricing; the client approves online and pays a deposit.
- Plan. Build the menu with AI help, collect guest RSVPs and meal choices, lay out the seating, and assign staff with call times.
- Execute. Print the BEO, shopping list and prep sheet; allergens and dietary notes roll onto the run sheet automatically.
- Settle. Invoice to the final count, apply the deposit, collect the balance and post to QuickBooks — with the true profit on record.
Frequently asked questions
What does event catering software do?
It runs the full lifecycle of a catered event in one place: proposal and approval, costed menus, guest RSVP with meal selection, staffing and run sheets, seating, invoicing with deposits, and a per-event profit and loss.
Can it handle both small and large events?
Yes. Whether it's a 20-guest dinner or a 400-guest gala, Savrsoft scales the shopping list, supplies and staffing to the guest count and shows margin per guest at every size.
Does it produce a Banquet Event Order?
Yes. Every event generates a BEO — the run sheet with timeline, menu, bar, staffing and logistics — that you can download and hand to your kitchen and front-of-house.
How much does it cost?
$29.99/mo, or $19.99/mo for registered non-profits, with a 14-day free trial and no card required.
Try Savrsoft free for 14 days
No credit card required. $29.99/mo, or $19.99/mo for registered non-profits.
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