Turn the quote you already sent into the invoice you get paid
For caterers, the invoice is where money quietly leaks. A quote gets agreed on a call, the event runs, and weeks later someone rebuilds the bill from memory — deposits forgotten, tax guessed at, and a week lost to chasing payment.
In Savrsoft the quote you send is the invoice. The client approves it online, you run the event, and it converts to a branded bill with the deposit already applied, tax calculated, and the balance tracked to paid — every step synced to QuickBooks.
What you get
Everything below is included — one app, one price.
Branded invoices
Your logo on every invoice, receipt and client page. Add line items, tax and deposits in seconds.
Quote → invoice
Build an invoice straight from an event's quote — no re-typing the menu or numbers.
QuickBooks sync
Push invoices and customers to QuickBooks; per-event costs post as COGS/expenses too.
Auto-mark paid
When an invoice is paid in QuickBooks, Savrsoft marks it paid automatically.
Monthly ledger export
Download a month's income and costs as a CSV general ledger or QuickBooks IIF file.
Online payments
Collect card payments via Stripe (connect your account).
From quote to paid, without re-keying
- Quote. Build it from costed menus; your margin shows before you send.
- Approve. The client accepts online and the quote locks into a confirmed order.
- Deposit. Take a deposit and it is automatically applied to the final balance.
- Invoice. It converts straight from the quote — no re-entry — with your branding and the correct tax.
- Paid. Record or sync the payment; revenue and status post to QuickBooks.
Because the invoice inherits the event's actual costs, you see true per-event profit — not just what you billed — and standing clients can be set up on net terms and recurring invoices.
Frequently asked questions
Can I send branded catering invoices?
Yes. Upload your logo and it appears on invoices, receipts and every client-facing page. Invoices support line items, tax, and deposits.
Does catering invoicing sync with QuickBooks?
Yes. Push invoices and customers to QuickBooks Online, post per-event costs as COGS/expenses, and payment status syncs back so paid invoices update automatically.
Can I export a monthly ledger for my accountant?
Yes. Download any month as a CSV general ledger (with debits, credits and net income) or a QuickBooks Desktop IIF general-journal file.
What does it cost?
$29.99/mo, or $19.99/mo for registered non-profits, with a 14-day free trial.
Try Savrsoft free for 14 days
No credit card required. $29.99/mo, or $19.99/mo for registered non-profits.
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