Get the guest count — and the meal choices — exactly right
Weddings are won and lost on the count. Meal selections change the week of the event, plus-ones appear, and a table of vegetarians nobody planned for can turn a fixed-price contract into a loss. Chasing all of that over email and spreadsheets is where the mistakes creep in.
Savrsoft ties RSVPs and entrée choices straight to the costed menu, so the number you're cooking for and the number you're billing for are always the same number — and every allergy and dietary note lands on the kitchen run sheet automatically.
What you get
Everything below is included — one app, one price.
Guest RSVP + meal selection
Send one link. Guests RSVP and pick their entrée; you get exact per-plate counts and every dietary note.
Allergen matrix
Track the FDA Big-9 on every dish and print a per-event allergen sheet for your team and the couple.
Plated, buffet or stations
Set the service style per event — the RSVP flow adapts, and supplies scale to your guest count.
Proposals with online approval
Send a branded proposal; the couple approves with a click. No back-and-forth email.
Profit on every wedding
Food, labor and rentals costed automatically — see margin per guest before you commit.
Timeline & run sheet
Assign staff, set call times, and build the day-of run sheet the whole crew can follow.
The wedding workflow, enquiry to final invoice
- Proposal. Send the couple a branded proposal with menu options and per-head pricing; they approve online and pay a deposit.
- RSVPs. Guests confirm and choose entrées through a shareable link; head counts and choice totals update live.
- Live costing. Savrsoft re-costs the event as choices land, so you always see margin at the current count — not the estimate you quoted months ago.
- Service. Allergens, dietary needs and table notes roll onto run sheets for the kitchen and front-of-house.
- Reconcile. The final invoice settles to actual covers, applies the deposit, and posts to QuickBooks.
Because it is all one record, a change to the final count on Thursday updates the shopping list, the staffing and the balance due at once — without re-keying anything.
Frequently asked questions
Can wedding guests RSVP and choose a meal online?
Yes. Savrsoft gives each event a shareable RSVP link where guests confirm attendance, pick a meal from the options you set, and note allergies or dietary needs. You get a live tally of exact plate counts.
How do I handle allergies and dietary requirements for a wedding?
Every recipe can be tagged with the FDA Big-9 allergens (auto-detected by AI), and each event has a printable allergen matrix plus per-guest dietary notes collected at RSVP.
Does it work for buffet and plated weddings?
Yes. Set the service style — plated, buffet, family-style, stations or cocktail — per event. For buffets, RSVP just collects headcount and dietary needs; for plated, guests pick their meal.
How much does wedding catering software cost?
Savrsoft is $29.99/mo, or $19.99/mo for registered non-profits, with a 14-day free trial and no card required.
Try Savrsoft free for 14 days
No credit card required. $29.99/mo, or $19.99/mo for registered non-profits.
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